Regulation and COI Policy

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Articles of Association


Articles of Association of the Japan Society of Clinical Oncology,
a General Incorporated Association


Chapter 1. General Rules

(Name)
Article 1. The name of this general incorporated association shall be the "Japan Society of Clinical Oncology" (a.k.a. "JSCO") (hereinafter the "Association"). (Office location)
Article 2. The Association shall locate its headquarters at 14 Kawara-cho, Yoshida, Sakyo-ku, Kyoto.

(Objective)
Article 3. The Association aims to promote communication and association with regard to research for the prevention, diagnosis, and treatment of cancer, to contribute to the advancement and diffusion of treatments for cancer, and by these means to promote welfare of mankind and the development of the academic community.

(Activities)
Article 4. In order to achieve the objective set forth in the preceding article, the Association shall engage in the following activities:
(1) Holding academic conferences, symposiums, and lectures;
(2) Issuing an academic journal (bulletin), theses, and other publications;
(3) Disseminating and cultivating knowledge among citizens with regard to the prevention, diagnosis, and treatment of cancer;
(4) Maintaining communication and cooperation with other national and international oncology societies and other related academic associations in Japan and abroad;
(5) Collecting materials, researching, investigating, studying, and educating on medical systems about prevention, diagnosis, and treatment of cancer;
(6) Making proposals and responding to inquiries from the Science Council of Japan, the Japanese Association of Medical Sciences, the Japanese Medical Association, and various government agencies;
(7) Commending researchers and others on outstanding achievements;
(8) Other activities required to achieve the objectives set forth in the preceding article.

(Fiscal year)
Article 5. The Association's fiscal year shall begin on August 1 of each year and end on July 31 of the following year.

(Public notice)
Article 6. Public notices of the Association shall be issued in electronic form.
2. If, for unavoidable reasons, the Association is unable to issue public notices in electronic form, the public notices of the Association shall be issued in the Official Gazette.

Chapter 2. Memberships

(Types)
Article 7. There shall be Four (4) membership classifications as set forth below.
(1) Regular members:
Individuals who have approved of its objectives and joined the Association: medical doctors, dentists, researchers, and other persons with medical-related qualifications and knowledge and expertise in the prevention, diagnosis, and treatment of cancer; 
(2) Honorary members:
Those who have been recommended by the Chairman based on resolutions of the Board of Directors and the General Meeting, from among those who have served as Chairman or Congress Presidents of the Annual Meetings, those who have served as Directors or Auditors for many years, and those who have made outstanding achievements to the Association;
(3) Distinguished members:
Those who have been recommended by the Chairman based on resolutions of the Board of Directors and the General Meeting, from among those who have served as Delegates for many years and those who have made outstanding achievements to the Association;
(4) Supporting members:
Individuals or organizations that become members to support the activities of the Association.

(Admission)
Article 8. A person who desires to become a regular member or supporting member must apply to the Chairman for admission and obtain the approval of the Board of Directors in accordance with the procedure separately stipulated.

(Membership Fees)
Article 9. Members shall pay the fees separately designated; provided, however, that honorary members and distinguished members are not required to pay fees.
2. Previously paid membership fees shall not be returned for any reason whatsoever.

(Disqualification of Membership)
Article 10. Any member to whom any of the following clauses applies shall be disqualified:
(1) resignation of membership;
(2) declaration of adult ward or person under curatorship;
(3) declaration of death or disappearance, or, in the case of an association, dissolution of the association;
(4) a failure to pay membership fees for two (2) years or more;
(5) expulsion

(Rights and obligations resulting from disqualification of Membership)
Article 11. If a person is disqualified from membership pursuant to the provision of the preceding Article, such person shall lose his rights as a member of the Association and shall be released from his obligations to the Association; provided, however, that such person shall not be released from any unperformed obligations already incurred.

(Resignation)
Article 12. Any members of the Association may resign from the Association voluntarily; provided, however, that they must submit notices of resignation to the Chairman to do so.

(Disciplinary action)
Article 13. A member to whom any of the following clauses applies can be expelled by the Chairman by means of a resolution of the Board of Directors in accordance with the procedure separately stipulated.
(1) The member has violated laws and regulations, the Articles of Association, or related rules;
(2) The member has brought defamation or discredit on the Association, or a loss of dignity for members of the Association;
2. There shall be three (3) types of disciplinary action, as follows:
(1) written or verbal warning;
(2) suspension of activities as a member;
(3) expulsion
3. The Chairman may expel a member pursuant to the provision of Item 3 of the preceding paragraph by means of a resolution of no fewer than two-thirds (2/3) of the total number of Delegates at the General Meeting. In this case, the member must be informed by no later than one (1) week before the General Meeting that a vote for his expulsion is scheduled to take place at the General Meeting, and the member must be provided with an opportunity for justification prior to the resolution by the General Meeting.
4. If a member is expelled pursuant to the preceding paragraph, the Chairman shall notify the member of the expulsion in writing and disclose the expulsion publicly by measures apparent to all other members.

Chapter 3. Officers

(Type of Officers)
Article 14. The Association shall appoint Officers as follows:
(1) Directors: no fewer than fifteen (15) and no more than twenty (20) (including one (1) Chairman)
(2) Auditors: three (3)
2. Officers shall serve without compensation and cannot receive any remuneration as employees of the Association.

(Election of Officers)
Article 15. Officers shall be elected by the General Meeting from among Delegates who become candidates in accordance with the procedure separately stipulated.
2. Directors shall select the Chairman from among themselves.
3. The Chairman may not concurrently serve as the Congress President of the Annual Meeting.
4. An Auditor may not concurrently serve as a Director or as the Congress President of the Annual Meeting. 

(Term of office for Officers)
Article 16. The term of office for Officers shall be as follows:
(1) Term of office for Directors and the Chairman shall be two (2) years per period and shall end upon conclusion of the Ordinary General Meeting held with regard to the last fiscal year ending within two (2) years from their election to office. Reelection shall not be prevented; provided, however, that the term of office for Directors cannot exceed a total of eight (8) years served in four (4) cumulative periods, and that the term of office for the Chairman cannot exceed a total of four (4) years served in two (2) cumulative periods.
(2) The term of office for Auditors shall be two (2) years per period and shall end upon conclusion of the Ordinary General Meeting held with regard to the last fiscal year ending within two (2) years from their election to office. Reelection shall not be prevented; provided, however, that the term of office for Auditors cannot exceed a total of four (4) years served in two (2) cumulative periods.
2. In the event of a vacancy among Directors or Auditors, replacement procedures shall be followed as separately stipulated. The term of office for an Officer who has been elected to fill a vacancy shall be the remaining term of the predecessor.
3. Officers shall continue to carry out their duties after they resign or their terms of office expire, until their successors assume.

(Dismissal of Officers)
Article 17. An Officer to whom either of the following clauses applies can be dismissed by means of a resolution of the General Meeting; provided, however, that an Auditor can be dismissed by means of a resolution of no less than two-thirds (2/3) of the total number of Delegates.
(1) An Officer is deemed unable to perform his duties because of mental or physical impairment.
(2) An Officer is deemed to have violated an obligation of his duties or to have engaged in any other act inappropriate for an Officer of the office.

(Duties of the Chairman)
Article 18. The Chairman shall represent the Association and execute its business operations.
2. In the event of an accident involving the Chairman or an absence of the Chairman, a Director shall perform the duties of the Chairman in accordance with orders designated in advance by the Chairman by means of resolutions of the Board of Directors.

(Duties of Directors)
Article 19. The Directors shall compose the Board of Directors and shall decide on and execute matters other than those subject to the authority of the General Meeting, in addition to the matters set forth in these Articles of the Association.
2. The Directors shall comply with laws, regulations, these Articles of Association, and resolutions of the General Meeting, and shall perform their duties in good faith for the Association. If the Directors discover any events likely to significantly damage the Association, such Directors shall immediately report those events to the Auditors.

(Duties of Auditors)
Article 20. The Auditors shall perform the duties prescribed in the following clauses with respect to the Association's business affairs and assets.
(1) request Directors and employees to report on the business, or audit the state of the Association's business and assets;
(2) audit the state of the Directors' execution of duties and prepare audit reports as stipulated in laws and regulations;
(3) attend the meetings of the Board of Directors and express opinions when necessary;
(4) report to the Board of Directors and the General Meeting when the Auditors deem that a Director has performed or is likely to be performing improprieties, or when the Auditors discover significant improprieties or facts contrary to laws and regulations or these Articles of Association;
(5) request the Chairman for the convocation of a meeting of the Board of Directors, when the Auditors deem it necessary to report as provided in the preceding clause; provided, however, that the Auditors can convene a meeting of the Board of Directors directly if the notice of convocation of a Board of Directors meeting to be held within two (2) weeks of the date a request is made is not issued within five (5) days of the date the request is made;
(6) investigate the items on the agenda to be submitted by the Directors to the General Meeting, or documents or other items set forth in laws and regulations, and report the results of such investigations to the General Meeting if they discover significant improprieties or violations of laws, regulations, or these Articles of Association;
(7) request a Director to cease impropriety, if such Director has performed or is likely to perform an act out of the scope of the objectives of the Association or any other acts contrary to laws, regulations, or these Articles of Association, and such act is likely to significantly damage the Association;
(8) otherwise exercise their authorization under laws and regulations

(Officers' liability for damage and its release)
Article 21. If an Officer fails or neglects to perform his duties, such Officer shall be liable to the Association for damage attributable to such failure or negligence pursuant to the provision of Article 111 of the Act Regarding General Incorporated Associations and General Incorporated Foundations (hereinafter referred to as the "Act on General Incorporated Associations and Foundations")
2. Notwithstanding the provision of the preceding paragraph, such Officer can be released from his liability for damage fully or partially, based on a resolution of the General Meeting, if such Officer performs his duties in good faith and without gross negligence.

(Election of Congress Presidents of the Annual Meeting)
Article 22. The Association shall have one (1) Congress President of the Annual Meeting, one (1) Congress President-elect of the Annual Meeting, and one (1) next Congress President-elect of the Annual Meeting (hereinafter the "Presidents"). 
2. The Congress President of the Annual Meeting shall host an annual meeting in the year after his election. 
3. The Congress President-elect of the Annual Meeting and the next Congress President-elect of the Annual Meeting shall assist the Congress President of the Annual Meeting. 
4. Congress Presidents shall be elected at the General Meeting in accordance with the procedure separately stipulated. 
5. Congress Presidents shall serve without compensation, and cannot receive any remuneration as employees of the Association. 
6. The terms of office for Congress Presidents shall be one (1) year each, and shall end upon conclusion of the Annual Meeting to be held in the year following their election. Congress Presidents shall not be eligible for reelection. 
7. Congress Presidents shall assume liability for damage to the Association as stipulated in Article 111, Paragraph 1 of the Act on General Incorporated Associations and Foundations. In this case, the provision of Paragraph 2 of the preceding article shall apply mutatis mutandis to the release of liability. 

(Delegates)
Article 23. The Association shall have between 200 and 275 Delegates. A Delegate means a partner under the Act on General Incorporated Associations and Foundations, and the same interpretation shall apply to other provisions of these Articles of Association and other related rules.
2. Delegates shall be elected from among the regular members in accordance with the procedure separately stipulated.
3. Delegates shall serve without compensation, and cannot receive any remuneration as employees of the Association.
4. The term of office for Delegates shall be two (2) years per period, beginning from August 1 of the year of the election and ending on July 31 of the year of the election for the next period; provided, however, that reelection shall not be prevented.
5. In the event of a vacancy among Delegates, replacement procedures shall be followed as separately stipulated. The term of office for a Delegate who has been elected to fill a vacancy shall be the remaining term of the predecessor.
6. Delegates shall continue to carry out their duties after they resign or their terms of office expire, until their successors assume office.
7. A Delegate to whom any of the clauses in Article 17 applies can be dismissed by means of a resolution of the General Meeting; provided, however, that "an Officer" in Item 2 of Article 17 shall be read as "a Delegate." The provisions of Paragraphs 3 and 4 of Article 13 shall apply mutatis mutandis to this case; provided, however, that "a member" shall be read as "a Delegate" and "expulsion" shall be read as "dismissal."

Chapter 4. Organs

Subchapter 1. General Meeting of Delegates

(Types)
Article 24. The General Meeting of Delegates of the Association (referred to as the "General Meeting" in these Articles of Association and other related rules) shall be composed of two (2) types, namely, an ordinary general meeting of Delegates (referred to as the "Ordinary General Meeting" in these Articles of Association and other related rules) and an extraordinary general meeting of Delegates (referred to as the "Extraordinary General Meeting" in these Articles of Association and other related rules).

(Composition of the General Meeting)
Article 25. The General Meeting shall be composed of Delegates.
2. Each Delegate shall have one (1) voting right in the General Meeting.
3. Honorary members and distinguished members can attend and state their opinions at the General Meeting; provided, however, that such persons shall not have any voting rights.

(Authorization)
Article 26. The General Meeting shall resolve the following items on the agenda;
(1) election and dismissal of Officers and Congress Presidents;
(2) amendment of these Articles of Association;
(3) enactment, amendment, and abolishment of the Ordinance for Enforcement of these Articles of Association;
(4) business report and settlement of accounts for each fiscal year;
(5) admission criteria and membership fees;
(6) full or partial release of the Officers and Presidents from their liabilities for damage to the Association;
(7) expulsion of members and dismissal of Delegates;
(8) disposition and assignment of long-term borrowings and material assets;
(9) dissolution and continuance until the completion of liquidation, and disposition of residual assets;
(10) merger and full or partial assignment of business;
(11) items on the agenda of the General Meeting by the Board of Directors;
(12) in addition to the items stated in the preceding items, the items set forth in the Act on General Incorporated Associations and Foundations, these Articles of Association, and the Rules of the General Meeting of Delegates.

(Hosting)
Article 27. The Ordinary General Meeting shall be held within three (3) months after the conclusion of each fiscal year. The Extraordinary General Meeting shall be held at any time necessary, in accordance with the procedure separately stipulated.

(Convocation)
Article 28. The Chairman shall convene the General Meeting based on a resolution of the Board of Directors in accordance with the procedure separately stipulated, except in the case where Delegates convene the General Meeting with the approval of a court.

(Delegates' rights to propose items for the agenda)
Article 29. A Delegate who holds no less than one-thirtieth (1/30) of the total number of voting rights of Delegates can request the Chairman to include a definite item on the agenda of the General Meeting. In this case, the Delegate shall make such request by no later than six (6) weeks before the General Meeting.

(Chairperson)
Article 30. The Chairman shall serve as the chairperson at the Ordinary General Meeting; provided, however, that the chairperson of the Extraordinary General Meeting shall be elected from among the Delegates present at the Extraordinary General Meeting.
2. The chairperson shall govern the General Meeting in accordance with the procedure separately stipulated.

(Quorum)
Article 31. The Annual Meeting may not convene proceedings or resolve matters unless a majority of the total number of Delegates is in attendance.

(Resolutions)
Article 32. Except as otherwise stipulated in the following paragraph, items on the agenda of the General Meeting shall be resolved by a majority vote of Delegates in attendance who make up a majority of the total number of Delegates. The chairperson shall cast the deciding vote in the event of a tie vote. In this case, the chairperson cannot vote.
2. The Resolution of the following items on the agenda of the General Meeting shall be adopted by no less than two-thirds (2/3) of the total number of Delegates.
(1) expulsion of a member or dismissal of a Delegate;
(2) dismissal of an Auditor;
(3) full or partial release of the Officers and Presidents from their liabilities for damage to the Association;
(4) amendment of these Articles of Association;
(5) assignment of all businesses of the Association;
(6) dissolution and continuance until the completion of liquidation, and disposition of residual assets;
(7) approval of a merger agreement and consolidation agreement

(Written votes)
Article 33. A Delegate who is prevented from attending the General Meetings for unavoidable reasons can vote in writing or by electromagnetic means on the items on the agenda announced in advance, or exercise his voting rights by authorizing another Delegate to act as his proxy.
2. In the application of the provisions of the preceding two articles, such Delegate in the preceding paragraph shall be deemed to be in attendance.

(Omission of resolutions)
Article 34. If a Director or Delegate proposes items on the agenda of the General Meeting and all Delegates approve the items in writing or by electromagnetic means, the items on the agenda shall be deemed to be approved at the General Meeting.

(Minutes)
Article 35. With respect to the items on the agenda of the General Meeting, minutes stating all of the following shall be prepared.
(1) date and place of the General Meeting held;
(2) summary of proceedings of the items on the agenda and their results;
(3) names of Directors and Auditors in attendance;
(4) name of the chairperson;
(5) other items stipulated in laws and regulations
2. The chairperson shall prepare minutes for every meeting, and every minute shall be retained after the chairperson and two (2) Delegates in attendance chosen by the chairperson sign and affix their personal seals thereon.

(Rules of the General Meeting)
Article 36. Items with respect to the General Meeting shall be governed by the Rules of the General Meeting of Delegates stipulated by the General Meeting, in addition to the items set forth in laws and regulations and these Articles of Association.

(Schedule for the next Ordinary General Meeting)
Article 37. The time, date, and location of the next Ordinary General Meeting shall be determined by resolutions of the Board of Directors and the General Meeting.

(Notices to members)
Article 38. All members shall receive a notification with a summary of the items on the agenda for the General Meeting and the items resolved thereby through the academic journal issued by the Association.

Subchapter 2. Board of Directors

(Composition)
Article 39. The Board of Directors shall be composed of all Directors.
2. A Director shall report the state of execution of his duties to the Board of Directors in accordance with the procedure separately stipulated.
3. An Auditor shall attend the Board of Directors meeting and express his opinions when necessary; provided that the Auditor shall not have any voting rights.
4. Presidents not concurrently serving as Directors shall generally attend the Board of Directors meeting and can express their opinions; provided that Presidents shall not have any voting rights.

(Authorities)
Article 40. The Board of Directors shall perform their duties prescribed in the following clauses, in addition to the duties separately stipulated in these Articles of Association:
(1) determination of the date, place, and items on the agenda of the General Meeting;
(2) establishment, amendment, and abolishment of various rules;
(3) determination of the execution of the business operations of the Association, in addition to the items stipulated in the preceding items;
(4) supervision of the performance of the duties of Directors;
(5) election and dismissal of the Chairman.
2. The Board of Directors cannot delegate to Directors the determination of the following items or the execution of other significant business operations:
(1) disposition or assignment of significant assets;
(2) borrowings of large amounts;
(3) dother items stipulated in the Act on General Incorporated Associations and Foundations.

(Hosting)
Article 41. The Board of Directors meeting shall be held four (4) times or more each fiscal year.

(Convocation)
Article 42. The Chairman shall convene the Board of Directors meeting in principle, except in cases where a Director or Auditor convenes the Board of Directors meeting in accordance with the procedure separately stipulated.

(Chairperson)
Article 43. The Chairman shall serve as the chairperson of the Board of Directors meeting.

(Quorum)
Article 44. The Board of Directors may not convene proceedings or resolve matters unless no less than two-thirds (2/3) of the total number of the current Directors are present at the Board of Directors meeting.
2. A Director shall not be deemed to be present at the Board of Directors meeting by having his proxy attend or by submitting a letter of proxy to the Board of Directors.

(Resolutions)
Article 45. Items on the agenda of the Board of Directors meeting shall be resolved by a majority vote of Directors in attendance who make up no less than two-thirds (2/3) of the total number of Directors.
2. A Director who has any special interest in the items on the agenda in the preceding paragraph cannot vote.

(Omission of resolutions)
Article 46. If the Chairman proposes the items on the agenda of the Board of Directors meeting and all Directors approve the items in writing or by electromagnetic means, the items on the agenda shall be deemed to be approved at the Board of Directors meeting, unless an Auditor expresses objections.

(Minutes)
Article 47. With respect to the items on the agenda of the Board of Directors meeting, minutes stating all of the following shall be prepared.
(1) date and place of the Board of Directors meeting held;
(2) summary of proceedings of the items on the agenda and their results;
(3) names of the Directors who have special interests in items on the agenda;
(4) name of the chairperson;
(5) names of Directors and Auditors in attendance;
(6) other items stipulated in laws and regulations
2. The chairperson shall prepare minutes for every meeting, and every minute shall be retained after the Chairman and Auditors in attendance sign and affix their personal seals thereon.
3. Directors who attend a resolution of the Board of Directors and write no objections to the items on the agenda in the minutes shall be presumed to approve the items on the agenda.

(Rules of the Board of Directors)
Article 48. Items with respect to the Board of Directors shall be governed by the Rules of the Board of Directors stipulated based on resolutions of the Board of Directors and the General Meeting, in addition to the items set forth in laws and regulations and these Articles of Association.

Subchapter 3. Annual Meetings

(Hosting and management of Annual Meetings)
Article 49. The Association shall hold an Annual Meeting at the time of the Ordinary General Meeting.
2. Papers on research results at Annual Meetings shall be presented only by members of the Association; provided, however, that this shall not apply when a person invited by the Chairperson from outside the Association makes a presentation, or when joint presentations are made in which one (1) of the presenters is a regular member.
3. Items necessary for the management of Annual Meetings shall be separately determined based on resolutions of the Board of Directors and the General Meeting.

Chapter 5. Assets and Accounting

Subchapter 1. Assets

(Composition of Assets)
Article 50. The assets of the Association shall be as follows:
(1) membership fees;
(2) sincome derived from activities;
(3) income generated from existing assets;
(4) donation
(5) other income

(Management)
Article 51. The Chairman shall manage the assets of the Association based on approval of the Board of Directors.

(Payment of expenses)
Article 52. Expenses required to fund the work of the Association shall be paid out of operating assets.

Subchapter 2. Accounting

(Accounting basis)
Article 53. Items with respect to accounting for the Association shall be subject to the Rules of Accounting separately set forth based on a resolution of the Board of Directors.
2. In principle, items not set forth in the Rules of Accounting shall be subject to the generally accepted accounting practices of a non-profit corporation.

(Business plan and budget)
Article 54. The business plan and accompanying budget for the Association shall be prepared by the Chairman and subject to resolutions of the Board of Directors and the General Meeting; provided, however, that minor amendments to the business plan or budget shall only be subject to a resolution of the Board of Directors.

(Provisional budget)
Article 55. Notwithstanding the provision of the preceding article, if a budget is not passed, for unavoidable reasons, the Chairman can implement a revenue and expenditure plan based on the budget for the preceding fiscal year, until the date of passage of a budget for the current fiscal year subject to a resolution of the Board of Directors.
2. The revenue and expenditure plan in the preceding paragraph shall be deemed to be included in the budget newly passed.

(Business report and settlement of accounts)
Article 56 The Chairman shall prepare a business report, financial statements, and supplementary schedules within three (3) months from the end of each fiscal year and take the inspection by Auditors on a list outlining the business report, financial statements, and supplementary schedules subject to approval by the Board of Directors and the Ordinary General Meeting.
2. The Association shall make a public notice of its balance sheet immediately after the conclusion of the Ordinary General Meeting stated in the preceding paragraph, pursuant to laws and regulations.

(Long-term borrowings and disposition or assignment of significant assets)
Article 57. Except for the repayment of short-term borrowings with income from the current fiscal year, borrowings of the Association shall be subject to resolutions of the Board of Directors and the General Meeting.
2. The procedure stated in the preceding paragraph shall also apply to the disposal or assignment of significant assets of the Association.
3. Surplus resulting from the settlement of accounts shall be brought forward to the next fiscal year, and shall not be distributed to specific persons or organizations.

Chapter 6. Committee


(Establishment)
Article 58. The Association can establish a committee based on a resolution of the Board of Directors, in order to smoothly perform its business operations.
2. The committee shall investigate, research, and discuss items for its objectives.
3. The Chairman shall separately determine items necessary for the organization and management of the committee based on a resolution of the Board of Directors.

Chapter 7. Academic Journal (bulletin)

(Publication of an academic journal)
Article 59. The Association shall publish an academic journal (bulletin) to publicly announce the results of research related to the prevention, diagnosis, and treatment of cancer.

(Editorial board)
Article 60. An editorial board shall be established for the purpose of editing and issuing the academic journal (bulletin).
2. Items necessary for the composition and operation of the editorial board shall be separately determined based on a resolution of the Board of Directors.

Chapter 8. Amendments to these Articles of Association

(Amendments to these Articles of Association)
Article 61. These Articles of Association may be amended by a resolution adopted at the General Meeting by no less than two-thirds (2/3) of the total number of Delegates.

(Dissolution)
Article 62. The Association may be dissolved by a resolution adopted at the General Meeting by no less than two-thirds (2/3) of the total number of Delegates, or when any of the conditions set forth in the items below applies:
(1) vacancy of a Delegate;
(2) demise of the Association resulting from merger;
(3) ruling on the commencement of a bankruptcy procedure;
(4) a court order for the dissolution of the Association on the grounds that the existence of the Association cannot be permitted, to defend the public interest;
(5) If, due to extreme hindrances to the performance of the work or other unavoidable reasons, Delegates with one-tenth (1/10) or more of all of the voting rights request the dissolution of the Association and a court orders the dissolution.

(Disposition of residual assets)
Article 63. Residual assets accompanying the dissolution of the Association shall be contributed to enterprises devoted to the public benefit for objectives similar to those of the Association, or to national government or local government, based on a resolution adopted at the General Meeting by no less than two-thirds (2/3) of the total number of Delegates.

Chapter 9. Secretariat

(Establishment)
Article 64. The Association shall have a secretariat process its clerical work.
2. Items necessary for the organization and management of the secretariat shall be separately determined based on a resolution of the Board of Directors.

(Maintenance of documents and access to accounting records)
Article 65. The following documents and accounting records shall be maintained in the office of the Association; provided, however, that this shall not apply when alternative documents and accounting records are maintained under other laws and regulations.
(1) these Articles of Association;
(2) list of Officers, Delegates, and members;
(3) documents with respect to items on the agendas of the Board of Directors and the General Meeting;
(4) accounting books and related material;
(5) business reports, financial statements, and supplementary schedules;
(6) audit reports for documents in the preceding item;
(7) other documents and books prescribed in laws and regulations
2. From among the documents set forth in the preceding paragraph, these Articles of Association and the list of Officers, Delegates, and members shall be kept up-to-date at all times and retained in the principal office of the Association. Documents with respect to the items on the agenda of the Board of Directors shall be retained in the principal office of the Association for ten (10) years from the date of the Board of Directors. Documents with respect to the items on the agenda of the General Meeting shall be retained in the principal office of the Association for ten (10) years from the date of the General Meeting. Accounting books and related material shall be retained in the principal office of the Association for ten (10) years from the date of closing of the accounting books. Business reports, financial statements, and the supplementary schedules shall be retained in the principal office of the Association for ten (10) years from the date of preparation. Audit reports shall be retained in the principal office of the Association for five (5) years, from two (2) weeks before the date of the Ordinary General Meeting.
3. Access to and copies of documents and books in the items of Paragraph 1 shall be in accordance with the provisions of laws and regulations.


Supplemental Provisions


1. The Japan Society of Clinical Oncology established on December 7, 1963 will incorporate as the Japan Society of Clinical Oncology, a general incorporated association. These Articles of Association shall come into force from the date of its registration of incorporation.
2. Notwithstanding the provisions of Article 23, Paragraphs 1 and 2, the Delegates at the time of incorporation of the Association shall be the twenty-three (23) persons listed below. After the incorporation of the Association, Council members at the time of dissolution of the Japan Society of Clinical Oncology shall be additionally elected as Delegates. Notwithstanding the provision of Article 23, Paragraph 4, the term of office for such Delegates shall expire on July 31, 2009.

3. Notwithstanding Article 15, Paragraphs 1 and 2, and Article 22, Paragraphs 1 and 4, Directors and Presidents at the time of incorporation of the Association shall be as follows. Notwithstanding the provision of Article 16, Paragraph 1, the term of office for Directors at the time of incorporation shall expire upon the date of election of Officers at the Ordinary General Meeting to be held in October 2009. Notwithstanding the provision of Article 22, Paragraph 6, the term of office for Presidents at the time of incorporation shall expire upon conclusion of the annual meeting to be held in October 2009.

4. For the application of the provisions of Article 16, Paragraph 1, Items 1 and 2, the Officers' histories of the Japan Society of Clinical Oncology during its years as a voluntary organization before the incorporation of the Association shall be deemed to be those of the Association.
5. Notwithstanding the provision of Article 5, the first fiscal year of the Association upon its incorporation shall begin on the date of its incorporation and continue until July 31, 2009.

IN WITNESS WHEREOF, these Articles of Association of the Japan Society of Clinical Oncology, a general incorporated association, shall be executed with the hand and seals of members upon incorporation affixed hereto.

Date: December 1, 2008





Detailed Enforcement Regulations No. 1 of the Articles of Association of the Japan Society of Clinical Oncology, a general incorporated association (Admission Rules)

Detailed Enforcement Regulations No. 2 of the Articles of Association of the Japan Society of Clinical Oncology, a general incorporated association (Membership Fees Rules)